Race Day: 11 April 2021

Terms and Conditions of Entry

Royal Parks Half Marathon April 2021

THE DEADLINE FOR ALL RUNNERS TO BE ADDED AND REGISTRATIONS TO BE COMPLETED ON THE CONSOLE IS 5.00PM, FRIDAY 5 MARCH 2021.

DEFINITIONS

“App” means the Event application, which is powered by District Technologies and will be accessible to Participants via the App Store or Google Play.

“App Terms and Conditions” means the terms and conditions applicable to the use of the App.

“Charity Participants” means any Participant who is engaging in the Event on behalf of a Charity Partner.

“Charity Partner” means one of the Event’s official charity partners who are authorised to register Participants.

“Data Protection Laws” means: (a) the European Union General Data Protection Regulation (Regulation (EU) 2016/679) as adopted into and amended for the purpose of UK law; (b) the Data Protection Act 2018; and (c) all other laws concerning the processing of data relating to living persons.

“District Technologies” means District Technologies Pte Ltd, a company registered in Singapore with Unique Entity Number 201720037 and a registered office at 76 Circular Road #02-01, Singapore.

“Event” means the Royal Parks Half Marathon (by whichever name) to be held in the Participant’s local area on 11 April 2021.

“Event Organisers” means The Royal Parks and Limelight Sports.

“Fee” means the price of entry payable prior to participation in the Event (paid either directly, by a public Participant, or by a third party on behalf of a Participant (e.g. a corporate or charity entrant).



“Limelight Sports” means Limelight Sports Ltd, Company number 03700632, C/O Moor Park Office, 26 Main Avenue, Moor Park HA6 2HJ.

“Online Confirmation” means confirmation of acceptance (sent via email from the Event Organisers to the Participant) to participate in the Event.



“Online Registration Form” means the pages within the Website which must be completed prior to participation in the Event and completed before the registration deadline of 5.00pm on Friday 5 March 2021 for all runners.

“Participant” or “you” means the named person on the official entry form.

“Parties” means the Event Organisers and the Participant.

“Personal Data” means any information relating to an identified or identifiable living individual, which for the avoidance of doubt includes a Participant’s name, address, email address, phone number, race number, t-shirt size, gender, medical conditions, emergency contact information, age, industry, seeding category, personal story (if provided), activation link, and company or charity name (if applicable).



“Registration Date” has the meaning given in clause 1.5.

“Terms and Conditions” means these participant terms and conditions relating to the Event.

“The Royal Parks” means The Royal Parks, a charity registered under no. 1172042 of The Old Police House, Hyde Park, London, W2 2UH, United Kingdom.

“Website” means www.royalparkshalf.com.

“2020 Participant” means an individual who obtained a place in the October 2020 Royal Parks Half Marathon via the public ballot.


1                RACE REGISTRATION

1.1            These Terms and Conditions relate to the Royal Parks Half Marathon which is a 13.1 mile running event to be held in the Participant’s local area on 11 April 2021 and is produced, directed, organised, conducted or paid for by the Event Organisers.

1.2            Save for (i) Charity Participants; and (ii) 2020 Participants, the Fee shall be paid to the Event Organisers prior to the date of the Event, through one of the payment methods set out on the Online Registration Form. The Fee in respect of Charity Participants shall be paid by the Charity Partner in accordance with the Charity Partner’s agreement with the Event Organiser.

1.3            Only persons who will be aged 17 years or above on the first date of the Event (being 11 April 2021) may register for the Event. Participants under the age of 18 must be accompanied by a nominated parent or guardian who is also a Participant and who has also paid a Fee.

1.4            Each Participant must register using the Online Registration Form, accessed using the individual Participant’s log-in details, as provided by the Event Organisers after that individual has secured a place in the Event.

1.5            The relevant date for registrations shall be the date the Participant receives the Online Confirmation (“Registration Date”).

1.5.1             Each Participant must complete their registration in full by 5.00pm on 5 March 2021 or they will forfeit their place in the Event. Participants must have completed all information, downloaded the App and paid the £3.95 admin fee (where applicable) by this date to be able to take part. This deadline is subject to change by the Event Organisers if the Event.

1.5.2        Following the successful completion of the registration process by the Participant and clearance of the Fee and admin fee (where applicable), the Participant shall receive an email confirming their registration from The Royal Parks Half Marathon. If no email confirmation is received, please contact info@royalparkshalf.com to confirm the registration. Please note this confirmation is different to any received from a charity and will be received from info@royalparkshalf.com.

 

1.5.3               The Participant acknowledges that the App is provided by a third party, District Technologies. The Event Organiser may share certain personal data with District Technologies for the purposes of delivering your re-imagined race experience. In order to make use of the App, the Participant will need to accept and comply with District Technologies’ Privacy Policy and Terms & Conditions. For further information on the Event Organiser’s use of Participants’ personal data, please see schedule 1.

 1.6            Participants shall receive an official race bib in their race pack by post in before the Event.

1.7            The race bib is personal to the Participant accepting the Terms and Conditions and the Participant undertakes and agrees (i) to wearing the official race bib assigned to his/her registration, and (ii) not to authorize or permit any third party to use their official race bib for the Event.

1.8             The Event is a running event and as such no buggies, rollerblades, bicycles etc will be permitted. Manually propelled wheelchairs are permitted. The Event Organisers regret that powered or racing wheelchairs are not permitted.

1.9         2020 Participants shall be entitled, at their option, to: (a) participate in the Event; or (b) defer their race place to the Royal Parks October 2021 Half Marathon  (a “Deferred Place”), subject to compliance with the applicable terms and conditions.  2020 Participants must notify the Event Organisers of their preferred option no later than 5.00pm, 10 February 2021.

 1.10       For the avoidance of doubt: (a) where 2020 Participants elect to participate in the Event in accordance with clause 1.9, the Fee paid for the October 2020 Royal Parks Half Marathon will be applied to the Event; and (b) where 2020 Participants elect to take a Deferred Place, they shall not be required to make a further Fee payment for the Deferred Place. 2020 Participants who elect either to participate in the Event or to take a Deferred Place agree to waive any right to receive a refund of the Fee paid for the October 2020 Royal Parks Half Marathon.

1.11        All Participants (excluding corporate or partner or complimentary participants) that take part in the Event shall be entitled to a place in either the Royal Parks October 2021 Half Marathon or the Royal Parks October 2022 Half Marathon, subject to payment of the prescribed fee (£59) and compliance with the applicable terms and conditions which will be notified by the Event Organisers in due course (a “Guaranteed Place”). In respect of Charity Participants, the relevant Charity Partner shall, at its absolute discretion, decide when any Guaranteed Places are utilised.

 1.12                Notwithstanding clauses 1.9 to 1.11, the Event Organisers cannot guarantee that the Royal Parks October 2021 Half Marathon or the Royal Parks October 2022 Half Marathon will take place.

2                STATUS OF REFUNDS

2.1            Without prejudice to the participant’s statutory rights, no refunds shall be provided to any Participant at any time.

2.2            No refunds will be provided for any donations that are made during the registration process.

2.3            No refunds will be provided for any iTaB orders.

2.4            No refunds will be provided for payments made to receive race packs in the post.

2.5            Subject to clause 1.9, no race places for the Event can be deferred to a subsequent event.

 
3                THE EVENT

3.1            The Event is a virtual challenge whereby participants can complete a half marathon on foot on 11 April 2021 in the Participant’s local area.

3.2            The Event Organisers reserve the right to change the time, date and/or format of the Event, or to cancel the Event, in whole or in part, without notice or liability to the Participant. In such circumstances the Event Organisers:

(a) will make a reasonable effort to provide notice of the cancellation via email. If email notice is not practicable due to the timescales involved, the Event Organisers will use reasonable methods of notice including text messages;

(b) will have no responsibility for any costs incurred, including any travel or accommodation costs; and

(c) undertakes to act with full transparency and fully satisfy its legal obligations to you.

3.3          The Participant agrees to abide by the rules, instructions and regulations published and displayed from time to time by the Event Organisers including via the App.

3.4           The Event Organisers reserve the right and licence (and, to the extent required under law, the Participant hereby grants the Event Organisers such right and licence) to interview and/or photograph and/or film Participants participating in the Event (or subsequent to the Event as the Event Organisers may reasonably require) and to use such photos, videos and interviews in all current and future media (including without limitation, print, audio, audio visual, and on the Internet, mobile telephony, CD-ROM or DVDs) the Participant’s name, likeness and image or signature, voice, video and film portrayals and other means of identification of Participant, and any biographical or other information or data related to Participant (including race times and results), in connection with the production, advertisement, marketing or promotion of The Royal Parks, the Event and any subsequent Royal Parks Half Marathon events, subject always to the Event Organisers’ obligation to comply with Data Protection Laws.

3.5            As a continuing obligation of entry each Participant shall ensure that, for the duration of the Event the Participant:

(a) understand that the Event involves sustained physical exercise;

(b) accepts that they are responsible for their own safety during the Event;

(c) is responsible for mapping their own route and navigating themselves;

(d) agrees that they are responsible for their own fitness to take part in the Event, and will consult a doctor in any Event;

(e) will abide by all Event rules and regulations published by the Event Organisers on the Website or the App and with all applicable laws, regulations and government guidelines at all times, including without limitation any regulations relating to social distancing; and

(f) will comply with the Countryside Code at all times.

4                EVENT PARTICIPATION – PARTICIPANT’S DECLARATION

4.1            The Participant agrees to be bound by these Terms and Conditions. If the Participant does not agree to these Terms and Conditions, they may not enter the Event.  The Event Organisers reserve the right to change the Terms and Conditions from time to time, without notice prior to the Event by uploading a new version of the Terms and Conditions on the Website. The Participant, therefore, agrees to be bound by any such modification to the Terms and Conditions.

4.2            The Participant acknowledges that participation in and training for the Event involves potentially dangerous physical activity and carries with it inherent risks and dangers which cannot be eliminated completely, which, without prejudice to the generality of this clause 4.2, may include accidents, personal injury (ranging from minor discomfort to catastrophic injuries and death) and loss or damage to property due to falls, obstacles, contact with other participants, the acts and/or omissions of other participants, the effects of weather, traffic conditions and the conditions of any road. By completing and submitting the Online Registration Form, the Participant confirms that, to the best of their knowledge, they are healthy and fit to run, they understand and have considered and evaluated the nature, scope and extent of the risks involved (including, without limitation, those risks listed above), and have voluntarily and freely chosen to assume all risks associated with participating in the Event (except where any such personal and bodily injury, including death, is caused by the negligence of the Event Organisers or any of their employees).  The Participant further understands that the Event Organisers reserve the right to refuse the Participant’s attendance at, and/or participation in, the Event.

4.3            The Event Organisers do not provide any insurance, whether life or medical or liability, for any illness, accident, injury, death, loss or damage that may arise in connection with the attendance at, and/or participation in the Event by each Participant.  The Participant is advised to obtain such insurance themselves if required.

4.6            Nothing in the Terms and Conditions shall affect any statutory rights to which the Participant may be entitled to.

5                LIABILITY

5.1            Subject to clause 5.4, the Event Organisers shall not be liable for any of the following:

5.1.1         technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may prevent receipt by the Event Organisers of an Online Registration Form;

5.1.2         any delay or failure to successfully register for the Event due to any delay involved with, or an inability to, obtain authorisation for payment of the Fee from the Participant’s bank;

5.1.3         any indirect or consequential losses the Participant suffers as a result of the Event Organisers’ breach of these Terms and Conditions. For the avoidance of doubt, the Event Organiser will not be liable to the Participant in contract, tort (including, without limitation, negligence) or otherwise in connection with the Event for loss of revenues, profits, contracts, business or anticipated savings or loss of data); goodwill or reputation; any special or indirect or consequential losses; for any personal injury to or death of the Participant.

5.2            If at any time it is discovered that any Participant should have been ineligible to participate in the Event (or if participation in the Event should have been refused for any reason whatsoever) the Event Organisers reserve the right to disqualify from/refuse entry to such Participant to the Event. Further, the Event Organisers reserve the right to reject at any time any Online Registration Form which is believed to be fraudulent, or to disqualify any Participant believed to have not complied with the Terms and Conditions from attending or participating in any future Royal Parks events. The Event Organisers shall not be liable in any way to the Participant as a result of any such disqualification or refusal.

5.3            Subject to clause 5.4, the Event Organiser’s liability to the Participant shall, in any event, be limited to the refund of the Fee.

5.4            Nothing in the Terms and Conditions shall affect the Event Organiser’s liability:

5.4.1         for death or personal injury resulting from the negligence of the Event Organisers or a deliberate act or omission of the Event Organisers, its employees or agents;

5.4.2         for breach of statutory duty;

5.4.3         for fraudulent misrepresentation; or

5.4.4         to the extent that liability cannot be excluded or limited by law.

6                DATA PROTECTION

6.1            Our privacy policy sets out how the Personal Data The Royal Parks and the Event Organiser collect about a Participant may be used.

6.2             By entering into the Event, each Participant is accepting and consenting to the practices described in the privacy policy 

6.3             The Event Organisers shall comply with all Data Protection Laws in relation to the processing of a Participant’s Personal Data pursuant to these Terms and Conditions.

7                GENERAL PROVISIONS

7.1            If any provision in the Terms and Conditions, whether in full or in part, is held to be invalid or unenforceable, all other remaining provisions (in full or in part) shall continue to be valid and enforceable.

7.2            These Terms and Conditions shall be subject to the law of England and Wales and the Parties agree to submit to the exclusive jurisdiction of the Courts of England and Wales.

7.3            A person who is not a party to the Terms and Conditions has no rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of the Terms and Conditions.

7.4            The Participant may not assign transfer or deal in any other manner with these Terms and Conditions or any of its rights under it without the prior written consent of the Event Organisers.

7.5            These Terms and Conditions and the documents referred to herein constitute the entire agreement and understanding between the Parties and supersedes any previous agreement between the Parties relating to the subject matter herein. No other term or condition submitted, proposed or stipulated will apply to these Terms and Conditions. The Participant acknowledges that it has not, in entering into these Terms and Conditions, relied on any statement, representation or assurance that is not expressly set out in these Terms and Conditions or any document referred to herein.

7.6                  The failure, delay, relaxation or indulgence on the part of any party in exercising any power or right given to the parties under these Terms and Conditions shall not operate as a waiver of that power or right, nor does any single exercise of a power or right preclude any other or further exercise of it or the exercise of any other right or power under these Terms and Conditions. A right or a power may only be waived in writing signed by the party to be bound by the waiver.

7.7.                 Nothing in these Terms and Conditions is intended to nor shall it create any partnership, joint venture or relationship of employment between the Event Organisers and the Participant.

7.8                  If any provision of these Terms and Conditions is invalid or unenforceable in any jurisdiction it will, if required, be deleted (for the purposes of that jurisdiction) without affecting the remaining provisions of these Terms and Conditions or affecting the validity or enforceability of that provision in any other jurisdiction provided that such deletion does not defeat the purpose of these Terms and Conditions.

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